Strategies to get staff back to the office
The workplace has evolved significantly over the past 4 years and continues to evolve as companies expect their employees to return to the office. After years of remote and hybrid work models, employees are making it clear, if employers want them to return to the office, changes need to be made. Different roles come with different expectations, but across the board, workers are asking for spaces that prioritize comfort, collaboration, and purpose. Attitudes of employees toward their work have also changed significantly over the past decade, staff members need to be in a collaborative space where goals are clearly communicated giving purpose and direction to what was a straight forward “function” in years gone by.
To better understand what changes can easily be made to create the types of spaces that employees feel most comfortable in and to modernise your current office, we have broken it down into 3 employee types. Administration, sales and management.
Administration Employees
For administration employees—often the backbone of day-to-day operations—the office needs to feel practical and supportive. These employees thrive on structure and efficiency, so their expectations are clear, provide a space that is comfortable, is focussed on processes, and is characterised by efficiency.
Ergonomic workstations – Sitting at a desk all day shouldn’t mean sore backs and stiff necks. Adjustable chairs, standing or adjustable desk options and proper lighting with as much natural light as possible make a world of difference.
Quiet zones for focus – Administrative roles often involve tasks requiring high levels of concentration. Employees want spaces where they can work without distractions, whether that’s soundproof areas or desks away from high-traffic zones to deep dive into problem solving or analysis.
Technology that works – Nothing frustrates admin staff more than slow or outdated technology. Reliable, up-to-date equipment and seamless IT systems are non-negotiable. High speed internet with reliable video conferencing capabilities are also essential for a highly productive administration team.
Break areas to recharge – Whether it’s a cozy coffee corner or a fully stocked kitchenette, having spaces to take a breather on a comfortable couch or good cup of coffee and a snack makes long hours manageable.
Sales or income producing employees
These employees are often seen as vitally important and are often the most raised and applauded in the workplace. Income producers require flexibility, collaboration, and energy in the work environment to best motivate themselves to excel and manage the relationships with existing and new customers.
Sales teams are often dynamic, social, and results-driven. They need office spaces that match their fast-paced energy and allow them to connect effectively. Here’s what they’re asking for.
Collaborative spaces – Sales employees need areas where they can brainstorm, strategize, and celebrate wins. Open meeting pods, whiteboard walls, and high-energy team zones make all the difference. Spaces to record achievements and engage in the “ra-ra” that so often propels sales teams forward.
Private meeting rooms – Client calls and negotiations demand privacy and professionalism. Well-designed, soundproof meeting rooms are key for sealing deals without interruptions. These can be in the form of small pods with a red light on the exterior when the room is closed to indicate that a deal is in progress. These seemingly small and gimmicky features can have a very positive influence on a team.
Hot-Desking options – Many salespeople split their time between the office and the field. Flexible workstations or hot-desking setups are perfect for those who don’t need a permanent desk. In some instances, hot desks at regional offices are a very good idea to maintain consistency.
Social spaces for networking – Sales teams thrive on relationships. They want vibrant communal areas to connect with colleagues, network with clients, or even host informal gatherings. Creating spaces that are comfortable with home comforts like comfortable couches, a coffee station and kitchen as well as informal conversation and collaboration areas.
Management
Vision, strategy, and comfort are the key consideration when creating space for management to thrive in.
For leaders and decision-makers, the office isn’t just a workspace, it’s where they set the tone for the organization. Managers are looking for environments that reflect their responsibilities and allow them to lead effectively.
Private Offices or Quiet Retreats – Management often requires high-level decision-making, which means they need spaces to think, plan, and meet in private.
Impressive Meeting Rooms – Whether hosting a board meeting or presenting to stakeholders, managers want spaces that project professionalism and align with the company’s brand.
Technology-Integrated Spaces – From video conferencing to seamless presentation setups, managers expect offices equipped with the latest tech to run meetings efficiently. large screens, smart boards and reliable connectivity are essential.
Lounge Areas for Strategic Discussions – Casual yet professional spaces where they can meet with peers, mentor employees, or collaborate on big-picture ideas are a must.
What this means for office design
Across all roles, one thing is clear, the physical office must evolve to meet modern expectations. Here are the key takeaways for employers.
Prioritize Comfort
Ergonomic furniture, good lighting, and functional layouts make employees feel cared for and comfortable.
Offer Flexibility
Not everyone needs a fixed desk. Hot-desking, quiet zones, and adaptable spaces allow workers to use the office in ways that suit their roles and tasks.
Boost Collaboration
Open spaces for teamwork, creative brainstorming zones, and breakout areas foster the social and collaborative energy employees miss about being in the office.
Invest in Technology
Fast, reliable technology is non-negotiable for all departments. From video conferencing tools to seamless connectivity, it’s a core part of a modern workplace.
Make It Inviting
Employees want offices that feel inspiring, whether through vibrant design, cozy break areas, or access to natural light and greenery.
The office of tomorrow needs to be carefully thought through and planned with space planners and office interior designers. If employers want workers to return to the office, they must shift their focus from just providing a place to work to creating a place employees want to be. By catering to the unique needs of administration employees, sales teams, and management, businesses can create a space that inspires productivity, supports collaboration, and ultimately makes the office a destination, not a requirement. It’s time to reimagine the workplace as a space that benefits everyone and helps retain key employees.
Consult with our team of highly experienced space planners and office interior designers to achieve an office environment that is an asset to your business and that employees will enjoy being in.
